1 INTRODUCTION
1.1 This Privacy Policy relates to the submission andprocessing of personal information to Bespoke Legal (Reg: 2015/206939/07) viathe website currently hosted at www.bespokelegal.co.za.
1.2 Bespoke Legal is committed to protecting your privacyand and recognises its obligations to collect and process your PersonalInforamtion in accordance with the provisions of the Protection of PersonalInformation Act, No 4 of 2013 (POPIA) when you make use of this website.
1.3 Please read this Privacy Policy carefully to understandhow your Personal Information will be treated, and take note that we may updatethis policy from time to time, and you are requested to refer to the websiteperiodically to check for updates.
1.4 By using our Website, you agree to Bespoke Legal, itsdirectors, consultants, employees, agents and subcontractors, affiliates and/orthird parties to process (which will include collecting, using and disclosing)your Personal Information for the purposes stated in this policy. If you do notagree with our processing activities described in this policy, please do notuse the Website.
1.5 We will not use your personal information for anypurposes not mentioned in this policy without your consent.
2 PERSONAL INFORMATION WE MAY COLLECT
2.1 Personal Information is information which identifies,or could reasonably be associated with you.
2.2 Information you provide to us
2.2.1 The Personal Information we collect and process mayinclude, but is not limited to, your contact information when you subscribe toseminars / workshops and receiving updates, register for our newsletter orprovide contact details to us (such Personal Information may include your name,identity or passport numbers, email address, physical address, telephonenumbers, information relating to your occupation, gender, dietary requirementsetc).
2.2.2 Please note that you are not obliged to provide any suchPersonal Information on the public areas of our Website. However, you may chooseto do so by completing application forms of the various sections of ourWebsite, including: publications and newsletter subscriptions; seminars andother events; and to contact our directors and other employees.
2.2.3 We confirm we will only collect that Personal Informationwhich is may reasonably be deemed necessary for the intended purpose of thecollection.
2.3 With each visit to our Website, we may also automaticallycollect and store certain information about you. This includes, but is notlimited to, technical information, including your Internet Protocol (IP)address which is used to connect your computer to the Internet, operatingsystem and browser type and platform for system administration; and informationabout your use of our Website including details of your visits such as pagesviewed and the resources that you accessed. Such information includes trafficdata, location data and other communication data.
3 USE OF YOUR PERSONALINFORMATION
3.1 We will only collect, use disclose or otherwise processyour Personal Information in accordance with this Policy in fulfilment of therequiremenst of POPIA.
3.2 When you provide us with your personal information (interms of clause 2.2 of this Policy), we will use your information to send youpublications and newsletters which you have subscribed to receive and communicatewith you regarding seminars and events;
3.3 We will not retain your Personal Information for longerthan is necessary to achieve the purpose for which we collected it, unless weare required to do so by a legal requirements, court order or for a similarlegal basis.
4 SHARING OF PERSONAL INFORMATION
4.1 We may disclose your Personal Information to ourthird-party service providers, where necessary.
4.2 We require that our service providers take appropriate,reasonable, technical and organisational measures to keep your PersonalInformation secure.
4.3 In addition, our service providers may not use ordisclose Personal Information for any purpose other than providing the serviceson our behalf.
4.4 We may also disclose your Personal Information whensuch disclosure is necessary to protect the legitimate interests (safety,property or other rights) of Bespoke Legal, our directors, employees,consultants, or any other person, or where required or permitted by law; or ifwe are under a duty to disclose or share your Personal Information in order tocomply with any legal obligation.
4.5 There is a possibility that the Personal Informationthat we collect from you may have to be transferred to, and stored at, adestination outside of the Republic of South Africa (for example, by athird-party data hosting service provider).
4.6 Insofar as your information may be transferred outsideof South Africa, we will take reasonable organisational and/or contractualmeasures to ensure that your personal information is processed by such thirdparty service providers for the purposes for which it has been provided to usand that the required levels of protection have been implemented by such thirdparty service providers to safeguard your Personal Information.
4.7 You agree that once your Personal Information has beende-identified (ie we delete any information that identifies you) suchde-identified information may be shared in the following circumstances:
4.7.1 To our agents, advisers, service providers and suppliers(this may include our CRM provider; search engine optimisation agency,creative, brand, digital and media agencies, Microsoft, Google and otherresearch agents);
4.7.2 To monitor web traffic: web servers serving the Websiteautomatically collect information about you in relation to the Website pagesyou visit; and
4.7.3 For statistics purposes: we may perform statisticalanalyses to measure interest in the various areas of the Website.
5 SAFEGUARDING OF YOUR PERSONAL INFORMATION
We will take allappropriate, reasonable, technical and organisational measures to safeguardyour Personal Information to prevent loss of, damage to or unauthoriseddestruction of your Personal Information or unlawful access to or processing ofyour Personal Information.
6 HOW TO ACCESS AND UPDATE YOUR PERSONAL INFORMATION
6.1 We will take reasonable steps to keep your PersonalInformation accurate and complete. We suggest that you regularly update yourPersonal Information.
6.2 You can request access to any of your PersonalInformation that is held by us at any time and for any purpose, including torequest that we correct your Personal Information if it is inaccurate or deletethe Personal Information if we are no longer required to retain it by law orfor a legitimate purpose.
6.3 Requests to access Personal Information held on you inaccordance with this Policy can be made to info@bespokelegal.co.za .
7 USE OF COOKIES
7.1 Our Website uses cookies, which are small text filessent by a web server to store on a web browser. They are used to ensurewebsites function properly, store user preferences when needed and collectanonymous statistics on website usage. First party cookies / Sessioncookie – This cookie contains a randomly generated number and allows thebrowser to remember your selections. It expires when you close the browser andcontains no personally identifiable information. Third party cookies / GoogleAnalytics – These cookies are used to collect anonymous website statistics suchas the number of visitors in a month, average duration of visits and popularpages viewed. This data is used to review and improve the site.
7.2 You may refuse to accept cookies by activating thesetting on your browser which allows you to refuse the setting of cookies.However, if you select this setting you may be unable to access certain partsof the Website. Unless you have adjusted your browser setting so that it willrefuse cookies, our system will issue cookies when you log on to the Website.If you accept a “cookie” or fail to deny the use of “cookies”, you agree thatwe may use your personal information collected using “cookies” (subject to theprovisions of this Policy). Where you either reject or decline cookies, you areinformed that you may not be able to fully experience the interactive featuresof the Website.
8 USE OF IP ADDRESSES
We may alsocollect information that does not identify you personally through Internet oranalytic log files, and these records or data may include IP addresses, browsertypes and other anonymous statistical data. This information may be used toanalyse trends and to gather general demographic information. This informationwill not be linked to any information that is personally identifiable orattributable to you.
9 CONTACT
9.1 If you have any questions regarding the processing ofyour Personal Information by Bespoke Legal in terms of this Policy, pleaseemail us at info@bespokelegal.co.za.
9.2 Further, if you currently receive marketing informationfrom us which you would prefer not to receive in the future please email us info@bespokelegal.co.za .